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PrivacyPolicy

1. Definition of Personal Information

Asobisystem recognizes personal information as data that can identify a specific individual, as defined by the Personal Information Protection Law. This includes details such as name, date of birth, and other identifying information. It also encompasses email addresses, phone numbers, LINE IDs, and other information used in conjunction with personal data. Additionally, personal attributes such as hobbies, family structure, and age that are combined with personal information fall under this category.

2. Cookies and IP address information

We do not consider cookies and IP address information alone to be personal information, as they cannot identify an individual by themselves. However, when these are used in conjunction with personal information, they are treated as such. Even if specific individuals cannot be identified, we disclose the purposes and methods of using cookies and IP address information on our media. Users can refuse cookies through browser settings, and if this impacts service delivery, it will be disclosed.

3. Specifying the Purpose of Use for Personal Information

The purposes for which we use personal information are as follows and will not be used beyond these scopes:

1．For customers:

Responding to inquiries
Providing information and suggestions related to services and products
Announcing new businesses, services, and products
Providing, confirming, and notifying about services requested by customers
Announcing various events and campaigns
Sending notifications, information magazines, and newsletters via email
Sending direct mail
Conducting and analyzing customer surveys
Business communication regarding ongoing services
Contacting customers when necessary for any other reasons

2．For individuals registered in our recruitment information:

The personal information will only be used for guidance and contact related to recruitment activities.

4. Limitation on the Use of Personal Information

We do not handle personal information beyond the necessary scope to achieve the purpose of use without prior consent from users, except in the following cases:

When required by law
When it is necessary to protect someone’s life, body, or property, and it is difficult to obtain user consent
When the user is deemed to cause disadvantages to third parties
When it is particularly necessary to improve public health or promote the sound growth of children, and it is difficult to obtain user consent
When it is necessary to cooperate with national or local governments or their commissioned agents in executing legal affairs, and obtaining user consent may hinder the execution of such affairs
When requested by courts, prosecutors, police, or agencies with similar authority
When explicitly requested by the user for disclosure or provision to third parties
When permitted by law to disclose or provide information
When providing personal information due to a merger or business succession, within the scope of the prior purpose of use

5. Voluntary Provision of Personal Information

Failure to input required fields in our services may result in the inability to receive the relevant services.

6. Proper Acquisition of Personal Information

We acquire personal information properly and do not do so through false or improper means. Additionally, we ensure not to collect information from children under 15 without parental consent.

7. Changes in the Purpose of Use of Personal Information

If we change the purpose of use of personal information, we will notify or announce the new purpose to users within a reasonable scope related to the original purpose.

8. Security Management and Supervision of Employees

We have established regulations for protecting personal information and supervise employees appropriately to prevent leaks, loss, or damage to personal information.

9. Supervision of Contractors

When entrusting the handling of personal information, we ensure that contractors manage the information securely by concluding contracts that include confidentiality obligations or obtaining agreement to our terms.

10. Restrictions on Provision to Third Parties

We do not provide personal information to third parties without user consent, except in the following cases:

When required by law
When it is necessary to protect someone’s life, body, or property, and it is difficult to obtain user consent
When it is particularly necessary to improve public health or promote the sound growth of children, and it is difficult to obtain user consent
When it is necessary to cooperate with national or local governments or their commissioned agents in executing legal affairs, and obtaining user consent may hinder the execution of such affairs
When previously announced or published, including:
- Inclusion of third-party provision in the purpose of use
- Data items provided to third parties
- Means or methods of provision to third parties
- Stopping the provision of personal information to third parties upon user request (However, the following cases do not apply to the third parties specified above.)
  - When providing personal information within the necessary scope to achieve the purpose of use
  - When providing personal information due to a merger or business succession
  - When jointly using personal information with specific individuals, after notifying users in advance

11. Public Disclosure of Personal Information

We keep users informed about the following regarding personal information and respond promptly to inquiries:

Purpose of use of personal information (excluding cases where the law exempts us from this obligation)
Contact details for personal information inquiries

12. Disclosure of Personal Information

We respond promptly to user requests regarding the following information about personal information:

Purpose of use of personal information (excluding cases where the law exempts us from this obligation)
Contact details for personal information inquiries

13. Correction of Personal Information

If users request correction, addition, or deletion of their personal information due to inaccuracies, we promptly investigate and correct the information within the necessary scope, notifying the user accordingly.

14. Use of Statistical Data

We may create statistical data from provided personal information, ensuring individuals cannot be identified. This data can be used without restrictions.

15. Suspension of Use of Personal Information

If users request the suspension or deletion of personal information due to use beyond the disclosed purpose or acquisition by fraudulent means, we will investigate and take necessary actions promptly, notifying the user. If the suspension involves significant costs or difficulties, alternative measures will be taken to protect user rights and interests.

16. Explanation of Reasons

If we decide not to notify the purpose of use, disclose personal information, suspend use, or stop third-party provision despite user requests, we will strive to explain the reasons to the user.

17. Inquiries

For inquiries regarding our privacy policy, please contact:

ANNIN Department
3-21-8 Jingumae, Shibuya-ku, Tokyo 150-0001
TEL: 0120-822-201
Email: info@annin-hp.com